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Boardroom Setup

Get unique and creative ideas for your business with the most productivity with our up-to-the-mark boardroom setup and solutions in Edmonton, Canada. Leverage our top-notch and cost-effective conference room setup services and get a creatively designed productive board room ready for your business. 

Customized Boardroom Solutions

State-of-the-art Audiovisual Systems

Professional Installation and Setup

Collaboration Tools and Software

Bad Boardroom Setup Means Bad Meetings 

With higher and clear dependency on video conferences and meetings, if you do not have a well-designed boardroom setup, you are already much behind in the competition. 


Only 40% of meeting

rooms are occupied during a meeting


83% of corporate real estate

executives rank boardroom space utilization as the key metric for making workplace decisions


68% of people complain

about poor boardroom set up in their offices

Get The Best Out Of Your Brainstorming Sessions

Boardroom setup

A conference room, aka board room, meeting room, and Zoom meeting room, is the place in your office where you close the most number of clients and brainstorm the best ideas for your business. It’s also the place where all the online interactions happen -whether it is a client meeting or a quick checkup on your team at different locations. In order to perform all these tasks seamlessly, the need for the latest and well-designed conference room setup becomes obvious.

We, at Rollout Technologies, help you get just that in Edmonton, Canada. We provide up-to-the-mark boardroom setup services and strategically design your conference room setup to meet all your modern requirements. With our conference room solutions, you get all the hardware and software requirements fulfilled to get the best out of your Zoom meeting room setup.

Rollout Technologies has been able to gain tremendous trust from its client and has been able to remain one of the top-ranked IT companies in Edmonton, Canada. We have been in the business for over 12 years now and our experts know exactly what your business needs. Along with providing you with the best conference room solutions, we offer you 24×7 customer support every day of the year to make sure there are no potholes on your way to success.


We have designed some of the best boardroom setups and AV Solutions for our clients in the past. Here’s some of the best work we boast of.

Services We Offer

With our boardroom setup services, we take care of everything – from equipment installations and regular maintenance to network and connectivity of your meeting room setup. 

Installation & Maintenance

Network & Connectivity

Hardware & Software Management

Video Conferencing Support

Collaborating Tools

Security and Privacy

Work with Rollout Technologies

Equipment Installation & Maintenance

When we talk about video conferencing and online meetings, the more advanced the equipment is, the better impression you are able to leave on your clients. And while delivering you our services, we always keep that in mind.

We install and set up the latest audiovisual equipment such as projectors, screens, sound systems, video conferencing systems, and collaboration tools in your conference room setup to make sure you get high-quality video and sound quality while attending your client meetings or team sessions.

Our dedicated team will be regularly monitoring these tools to make sure everything is working properly and you face zero issues while you are using them. If any issue arises, our tech team will fix it even before it bothers you like it was never there.

With our boardroom setup services, you get complete meeting room hardware solutions.

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Network and Connectivity

Many businesses leave tons of life-changing meetings and deals behind due to network and connectivity issues. With our fast and secure video conference room setup, we make sure that never happens to you.

Our dedicated team of network experts will install and configure fast, efficient, and secure network connections in your smart boardroom. Reliable internet, constant monitoring, and threat detection are included.

Say goodbye to the annoying video buffering and screen freezing issues with up-to-date and secure network architecture for your conference room setup in Edmonton.

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Hardware and Software Management

To make your smart boardroom actually smart and efficient, you need the latest tools and systems. By installing and configuring high-tech computers, laptops, tablets, cameras, and other technical hardware equipment, we make sure you never have to worry about performance.

Whether it is a direct 1-on-1 online Zoom meeting or a small team presentation, you can display your work and ideas when you have access to these smart systems.

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Setup Video Conferencing Support

Don’t know how to use modern tools to get the best out of your video conference meetings? We’ll help. We provide you with a conference room camera and microphone setup to make sure you have the best angles to display yourself and the best mics for clear voice transfer.

Our tech will make sure you never get a complaint about poor video quality or sound trembling during your video conferences. This includes;

  • Installing and configuring the latest video conferencing systems like cameras, microphones, and speakers
  • Monitoring the performance of these tools regularly
  • Testing and troubleshooting performance and connectivity issues at the fastest
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Collaborating Tools and Software

How easily you can share data and insights with your clients and customers determine how well-grown your business in Edmonton, Canada is. Without the right tools and software, sharing becomes difficult for you, whether it is a list of supplies you will be delivering or a document link. And this costs you a great deal of your precious time.

We, at Rollout Technologies, turn this hurdle into an opportunity for you. We provide you with the latest software and tools that make data sharing a quick and easy task. This includes;

  • Installing and configuring the latest collaboration tools and software like document sharing, screen sharing, and virtual whiteboard platforms.
  • Providing demo videos on how you can leverage these tools at their best
  • Monitoring and testing the performance of these tools at regular intervals
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Security and Privacy

The video conference room setup of your business stores loads of private and valuable data. And looking at the scary growth of cyber crimes in Edmonton, Canada in the past years, it is a huge mistake to overlook the security and privacy of your smart boardroom.

In our wireless conference room setup service, we use our best tools and resources to ensure the complete security and privacy of your smart boardroom network. We take carefully planned measures to limit network access, secure network connections, and ensure compliance with privacy regulations to protect your valuable data and equipment from any threat.

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Process We Follow

We, at Rollout Technologies, try to keep things as clear as possible and follow a systematic approach to complete your smart boardroom setup process.

Client needs assessment

The very first step is obviously to collect all required data from the client, you in this case, to understand the current issues and gaps.

Usually, it is a 1-on-1 meeting where you, as a business, need to tell us your desired features, capacity, performance expectations, and budget for the smart boardroom.

During the meeting, you are also allowed to share your specific preferences for equipment, collaboration tools, and room layout, if you have any. We’ll consider that too.

Solution Design

Once you provide us with all the required information, our design team starts right away and creates multiple design options that fit your specific needs and requirements and budget.

This design also includes the expected number of audiovisual components such as projectors, mics, cameras, and screens for meeting your conference room requirements. After that, the tech team also identifies which collaboration tools and software are best suited to your requirements and then includes them in the design.
Then the network management team shares its inputs on how we can improve the network connectivity and security within your conference room setup.

Proposal and Agreement

Once our team is ready with the final design, we present it to you along with a proposal outlining the recommended meeting room setup solutions.

The proposal includes a detailed breakdown of all the required hardware and software systems, services, and maintenance and support. We try to communicate the associated costs as clearly as possible to ensure that you have zero doubts when you are ready to leverage our services.

After presenting the proposal to the client, we ask for related concerns and doubts and try to clear them along the way to make sure we are on the same page.

Equipment Procurement

Once you have approved our proposal, we start sourcing and procuring all the listed equipment, software licenses, and accessories for your conference room setup.

Installation and Setup

As soon as we get the required equipment and accessories with their licenses, we let the client know and schedule a stable time for the installation process.

At the scheduled time, we start their installation process in your conference room. The tech team tests each and every piece of equipment and ensures proper functionality, audio, and video quality, camera angles, and compatibility with different devices.

After that, the team configures software applications and user access rights as agreed.

In the end, we conduct a thorough review of the whole boardroom setup to make sure everything is in place.

Demo and Documentation

Once we have configured the setup for your conference Zoom meeting room, we ask your staff if they want demo sessions on how to use the tools and software effectively. If they do, our tech team tries to guide them in a simple manner.

In the meantime, we document all configurations, settings, and contact information included in the conference room setup for future reference and troubleshooting purposes.

Support and Maintenance

Our services do not end as soon as we configure your conference room with the required equipment and software. At Rollout Technologies, the goal is to serve for a long time. For that, we try to keep well-maintained and responsive after-sales services.

After we successfully set up your smart boardroom, our team starts monitoring the performance and utilization of the conference room setup to ensure it stays in optimal condition.

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Installation services process

Technologies we use

Android logo
Rave Technology logo
Microsoft Teams logo
zoom logo

Why Us?

We, at Rollout Technologies, are a 4+ years old experienced, and trusted company providing top-notch IT services to small and mid-sized businesses in Edmonton, Canada. With a combined team experience of more than 12 years, we are amongst the top-ranked companies in Edmonton.

We have a proven track record of providing top-notch services to some of the biggest businesses in Edmonton. With customized boardroom solutions specifically tailored to fit your needs, we make sure you, as a business, get exactly what your business needs the most.

With state-of-the-art audiovisual (AV) systems, we ensure that you get high-quality audio and video conferencing during your meetings and sessions. Latest projectors, the best quality mics, large lensed cameras, and large display screens, we take care of all.

We take specific care of your budget while getting the best quality equipment and tools for your conference room setup. We are here to do business but not at the cost of compromising quality. Our solutions are cost effective and cater to all types of businesses in Edmonton. If you think our services would be expensive, give us a try!

Empowering business with tailored cutting edge tech solutions and unwavering expertise.

Customized boardroom solutions

State-of-the-art audiovisual (AV) systems

Professional installation and setup

Collaboration tools and software for data sharing

Our specifically tailored solutions are the best, and not the most expensive either!

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Discover More


Still have questions? Learn more about our services and experience through the questions of people like you.

A smart boardroom is a place in your business premise where you conduct video conferences, client meetings, and team sessions with the help of the internet and technology.

Tech-enabled meeting spaces, aka smart boardrooms, are dedicated spaces in an office that integrate high-tech hardware and software tools to create a highly-productive meeting space for offline and online attendees.

Follow these steps to improve the productivity of your conference room.

  • Use a centralized booking system
  • Design a well-planned room layout for the boardroom
  • Bring in the latest and high-tech tools
  • Guide your office staff on utilizing the conference room more effectively
  • Set defined rules for everyone

Keep the following things in mind while setting up the camera in a conference room.

  • Both the display and the camera should be close to your eye level. For seated participants, it can be a bit above.
  • When mounting the camera above a single display, the bottom of the display should be as close to the surface height of the table as possible.

Industries We Serve


Real Estate

Entertainment and Media

Finance and Banking



Hospitality and Tourism

Manufacturing and Industrial

Retail and E-commerce

Non-profit and Social Services


Transportation and Logistics

“Rollout Technologies have a very robust process for clients objectives, business goals for a satisfactory solution. The level of skillsets, expertise, technical proficiencies are excellent. The representatives are professional in communication, educating the clients. Some of my requirements were very difficult but Rollout took the time to do the research and come up with a plan for execution. I would highly recommend their services, pricing and after sales support.”

JVK Holdings - Rollout Technologies Client

“Very professional and responsive. Mr. Anish was always available for any questions we had. Highly recommend their services.”

Pediatric Clinic Dr. J Brar - Rollout Technologies client

“Rollout Technologies have been working with Gateway for a few years. Their entire staff is extremely knowledgeable and has always been eager to assist us. I have been extremely impressed with their IT knowledge and the timely fashion in which they address the problem(s) at hand. I HIGHLY RECOMMEND Rollout Technologies, they are amicable and easy to work with.”

Gateway Entertainment - Rollout Technologies client

“Excellent service, good communication, and detailed knowledge about the product. Thank you.”

Vaticano Cucina - Italian Restaurant - Rollout Technologies client

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